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Microsoft Word shortcut keys

Below is a listing of all the major shortcut keys in Microsoft Word. See the computer shortcut page if you are looking for other shortcut keys used in other programs.

Shortcut Description
Ctrl + 0 Adds or removes 6pts of spacing before a paragraph.
Ctrl + A Select all contents of the page.
Ctrl + B Bold highlighted selection.
Ctrl + C Copy selected text.
Ctrl + D Open the font preferences window.
Ctrl + E Aligns the line or selected text to the center of the screen.
Ctrl + F Open find box.
Ctrl + I Italic highlighted selection.
Ctrl + J Aligns the selected text or line to justify the screen.
Ctrl + K Insert link.
Ctrl + L Aligns the line or selected text to the left of the screen.
Ctrl + M Indent the paragraph.
Ctrl + P Open the print window.
Ctrl + R Aligns the line or selected text to the right of the screen.
Ctrl + T Create a hanging indent.
Ctrl + U Underline highlighted selection.
Ctrl + V Paste.
Ctrl + X Cut selected text.
Ctrl + Y Redo the last action performed.
Ctrl + Z Undo last action.
Ctrl + Shift + L Quickly create a bullet point.
Ctrl + Shift + F Change the font.
Ctrl + Shift + > Increase selected font +1pts up to 12pt and then increases font +2pts.
Ctrl + ] Increase selected font +1pts.
Ctrl + Shift + Decrease selected font -1pts if 12pt or lower, if above 12 decreases font by +2pt.
Ctrl + [ Decrease selected font -1pts.
Ctrl + / + c Insert a cent sign (¢).
Ctrl + ' + Insert a character with an accent (grave) mark, where is the character you want. For example, if you wanted an accented è you would use Ctrl + ' + e as your shortcut key. To reverse the accent mark use the opposite accent mark, often on the tilde key.
Ctrl + Shift + * View or hide non printing characters.
Ctrl + Moves one word to the left.
Ctrl + Moves one word to the right.
Ctrl + Moves to the beginning of the line or paragraph.
Ctrl + Moves to the end of the paragraph.
Ctrl + Del Deletes word to right of cursor.
Ctrl + Backspace Deletes word to left of cursor.
Ctrl + End Moves the cursor to the end of the document.
Ctrl + Home Moves the cursor to the beginning of the document.
Ctrl + Spacebar Reset highlighted text to the default font.
Ctrl + 1 Single-space lines.
Ctrl + 2 Double-space lines.
Ctrl + 5 1.5-line spacing.
Ctrl + Alt + 1 Changes text to heading 1.
Ctrl + Alt + 2 Changes text to heading 2.
Ctrl + Alt + 3 Changes text to heading 3.
Alt + Ctrl + F2 Open new document.
Ctrl + F1 Open the Task Pane.
Ctrl + F2 Display the print preview.
Ctrl + Shift + > Increases the highlighted text size by one.
Ctrl + Shift + Decreases the highlighted text size by one.
Ctrl + Shift + F6 Opens to another open Microsoft Word document.
Ctrl + Shift + F12 Prints the document.
F1 Open Help.
F4 Repeat the last action performed (Word 2000+)
F5 Open the find, replace, and go to window in Microsoft Word.
F7 Spellcheck and grammar check selected text or document.
F12 Save as.
Shift + F3 Change the text in Microsoft Word from uppercase to lowercase or a capital letter at the beginning of every word.
Shift + F7 Runs a Thesaurus check on the word highlighted.
Shift + F12 Save.
Shift + Enter Create a soft break instead of a new paragraph.
Shift + Insert Paste.
Shift + Alt + D Insert the current date.
Shift + Alt + T

Insert the current time.

 

Microsoft Excel shortcut keys

Below is a listing of all the major shortcut keys in Microsoft Excel. See the computer shortcut page if you are looking for other shortcut keys used in other programs.

Shortcut Description
F2 Edit the selected cell.
F3 After a name has been created F3 will paste names.
F4 Repeat last action. For example, if you changed the color of text in another cell pressing F4 will change the text in cell to the same color.
F5 Go to a specific cell. For example, C6.
F7 Spell check selected text or document.
F11 Create chart from selected data.
Ctrl + Shift + ; Enter the current time.
Ctrl + ; Enter the current date.
Alt + Shift + F1 Insert New Worksheet.
Alt + Enter While typing text in a cell pressing Alt + Enter will move to the next line allowing for multiple lines of text in one cell.
Shift + F3 Open the Excel formula window.
Shift + F5 Bring up search box.
Ctrl + A Select all contents of the worksheet.
Ctrl + B Bold highlighted selection.
Ctrl + I Italic highlighted selection.
Ctrl + K Insert link.
Ctrl + U Underline highlighted selection.
Ctrl + 1 Change the format of selected cells.
Ctrl + 5 Strikethrough highlighted selection.
Ctrl + P Bring up the print dialog box to begin printing.
Ctrl + Z Undo last action.
Ctrl + F3 Open Excel Name Manager.
Ctrl + F9 Minimize current window.
Ctrl + F10 Maximize currently selected window.
Ctrl + F6 Switch between open workbooks or windows.
Ctrl + Page up Move between Excel work sheets in the same Excel document.
Ctrl + Page down Move between Excel work sheets in the same Excel document.
Ctrl + Tab Move between Two or more open Excel files.
Alt + = Create a formula to sum all of the above cells
Ctrl + ' Insert the value of the above cell into cell currently selected.
Ctrl + Shift + ! Format number in comma format.
Ctrl + Shift + $ Format number in currency format.
Ctrl + Shift + # Format number in date format.
Ctrl + Shift + % Format number in percentage format.
Ctrl + Shift + ^ Format number in scientific format.
Ctrl + Shift + @ Format number in time format.
Ctrl + Arrow key Move to next section of text.
Ctrl + Space Select entire column.
Shift + Space Select entire row.
Ctrl + - Delete the slected column or row.
Ctrl + Shift + = Insert a new column or row.
Ctrl + Home Move to cell A1.
Ctrl + ~ Switch between showing Excel formulas or their values in cells.

 

Microsoft Windows shortcut keys

General Windows keyboard shortcuts

Alt + Tab

Switch between open applications in all versions of Windows. Reverse the direction by pressing Alt + Shift + Tab at the same time.

Ctrl + Tab

Switches between program groups, tabs, or document windows in applications that support this feature. Reverse the direction by pressing Ctrl + Shift + Tab at the same time.

Alt + double-click

Display the properties of the object you double-click on in Windows 95 and later. For example, doing this on a file would display its properties.

Alt + Print Screen

Create a screen shot only for the active program window in all versions of Windows. For example, if you opened the calculator and did this only the calculator window would be created as a screen shot. If just the Print Screen key is pressed the whole screen will be made into a screen shot.

Ctrl + Alt + Del

Open the Windows option screen for locking computer, switching user, Task Manager, etc. in later versions of Windows. Pressing Ctrl+Alt+Del multiple times will reboot the computer.

Ctrl + Shift + Esc

Immediately bring up the Windows Task Manager in Windows 2000 and later.

Ctrl + Esc

Open the Windows Start menu in most versions of Windows. In Windows 8 this will open the Start screen and in Windows 3.x this would bring up the Task Manager.

Alt + Esc

Switch between open applications on Taskbar in Windows 95 and later.

Alt + Space bar

Drops down the window control menu for the currently open Windows program in Windows 95 and later.

Alt + Enter

Opens properties window of selected icon or program in Windows 95 and later.

Alt + Space bar

Open the control menu for the current window open in all versions of Windows.

Shift + Del

Will delete any file or other object without throwing it into the Recycle Bin in Windows 95 and later.

Hold down the Shift key

When putting in an audio CD or other CD that uses Autoplay, holding down the Shift key will prevent that CD from playing.

Windows function key shortcuts

Below is a listing of keyboard shortcuts that use the keyboard function keys. See our what are F1 through F12 keys page for a full listing of what function keys do with all other programs.

F1

Activates help for current open application. If you're at the Windows Desktop, this will activate the help for Windows.

F2

Renames a highlighted icon, file, or folder in all versions of Windows.

F3

Starts find or search when at the Windows Desktop in all versions of Windows.

F4

In Windows 95 and later this opens the drive selection or address bar when browsing files in Windows Explorer.

  • Pressing Alt + F4 closes the current open program window without a prompt in all versions of Windows.
  • Pressing Ctrl + F4 closes the open window within the current active window in Microsoft Windows. This will only work in programs that support multiple windows or tabs in the same program window.

F6

While in Windows Explorer, this will move the cursor to different Windows Explorer pane or in Windows 7 browse available drives.

F8

Pressing F8 over and over as the computer is booting will start the computer in Safe Mode.

F10

Activates the File menu bar in all versions of Windows.

  • Simulates a right-click on selected item. This is useful if right-click is difficult or impossible using the mouse.

Windows keyboard key shortcuts

Below is a listing of Windows keys that can be used on computers running a Microsoft Windows 95 or later and using a keyboard with a Windows key. In the below list of shortcuts, the Windows key is represented by "WINKEY" and because not all these shortcuts will work in all versions of Windows we've mentioned what versions of Windows support each Windows key shortcut key.

All versions of Windows

WINKEY

Pressing the Windows key alone will open or hide the Windows Start menu. In Windows 8, this will open or hide the Start screen.

WINKEY + F1

Open the Microsoft Windows help and support center.

WINKEY + Pause / Break key

Open the System Properties window.

WINKEY + D

Opens the Desktop to the top of all other windows.

WINKEY + E

Open Microsoft Windows Explorer.

WINKEY + F

Display the Windows Search or Find feature.

WINKEY + Ctrl + F

Display the search for computers window.

WINKEY + L

Lock the computer and switch users if needed (Windows XP and above only).

WINKEY + M

Minimizes all windows.

WINKEY + Shift + M

Undo the minimize done by WINKEY + M and WINKEY + D.

WINKEY + R

Open the run window.

WINKEY + U

Open Utility Manager or the Ease of Access Center.

Windows XP only

WINKEY + Tab

Cycle through open programs through the Taskbar.

Windows 7 and 8 only

WINKEY + 1-0

Pressing the Windows key and any of the top row number keys from 1 to 0 will open the program corresponding to the number of icon on the Taskbar. For example, if the first icon on the Taskbar was Internet Explorer pressing WINKEY + 1 would open that program or switch to it if already open.

WINKEY + (Plus (+) or Minus (-))

Open Windows Magnifier and zoom in with the plus symbol (+) and zoom out with the minus symbol (-).

  • Press the WINKEY + ESC to close the Magnifier

WINKEY + Home

Minimize all windows except the active window.

WINKEY + P

Change between the monitor and projection display types or how second screen displays computer screen.

WINKEY + T

Set the focus on the Taskbar icons

WINKEY + Left arrow

Shrinks the window to 1/2 screen on the left side for side by side viewing.

WINKEY + Right arrow

Shrinks the window to 1/2 screen on the right side for side by side viewing.

WINKEY + Up arrow

When in the side by side viewing mode, this shortcut takes the screen back to full size.

WINKEY + Down arrow

Minimizes the screen. Also, when in the side by side viewing mode, this shortcut takes the screen back to a minimized size.

Windows 8 only

WINKEY + ,

Peek at the Windows Desktop.

WINKEY + .

Snap a Windows App to the sides of the screen. Pressing it multiple times will switch between the right and left-hand side of the screen or unsnap the app.

WINKEY + Enter

Open Windows Narrator

WINKEY + C

Open the Charms.

WINKEY + G

Cycle through Desktop gadgets.

WINKEY + H

Open Share in Charms.

WINKEY + I

Open the Settings in Charms.

WINKEY + J

Switch between snapped apps.

WINKEY + K

Open Devices in Charms.

WINKEY + O

Lock the screen orientation.

WINKEY + X

 

 

 

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